The table below outlines the types of mitigations that may be required for your event to proceed. While not exhaustive, the list is intended to offer Students a general idea of the kinds of measures that could be implemented at their events.
It also indicates the level of risk (Low/Medium/High) certain mitigations are likely to be applied. These indicators are intended as a guide only. Each event will be reviewed individually, and mitigations will be applied according to the specific context and level of risk involved.
This information is designed to support your understanding of how we assess risk and what kinds of mitigations may be appropriate depending on the circumstances of your event.
| Mitigation | Responsibility/ Actioned By | Likely to be triggered at the following risk rating: | ||
| Low | Medium | High | ||
The event to be ticketed with one ticket per named individual and Photo ID available in the same name. No one without a ticket is permitted to attend the event. Tickets to be controlled by the student group and they will be responsible for checking tickets on the night. List of ticketholders to be sent to studentbookings@kcl.ac.uk by 12.00 on the day of the event. |
Student Group Organiser/ KCL student bookings |
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KCL Students and Staff to apply in advance to attend the event and must be open to all students from King’s. Audience to be restricted to KCL students and staff only (with tickets). |
Student Group Organiser |
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Student Group to ensure that the event is chaired/ presented so that it is kept on topic. Student Group to display slide at the start of their event detailing the expected behaviour requirements, as well as the three strikes and out policy. |
Student Group organiser |
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Student Group to be reminded that KCLSU and King’s joint statement on Freedom of Expression applies at this event. They will be reminded of their responsibilities for implementing it. |
Student Group organiser |
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KCLSU Observer: Member of KCLSU staff present to observe the content of the event. |
KCLSU / KCL risk assessor |
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When an observer is required, a meeting must be held in advance of the event with the event organiser/Chair, the KCLSU Observer and the KCL Duty Dean where also required). |
KCLSU / KCL risk assessor
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PR to be advised in advance. |
KCL risk assessor |
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If the event is high profile/risk a duty dean will be in attendance. |
KCL risk assessor |
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Event to be recorded / filmed for review at a later date. |
KCL RA |
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Chair Briefing ahead of the event. |
KCL RA (in conjunction with KCL Security Lead) |
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Security Plan to be supplied by KCL Security. |
KCL Security Lead |
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Appropriate Faith representative to be present at the event.
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KCL RA
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Location not to be advertised but released to attendees on day of the event |
KCL RA |
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Appropriate space identified for protest and KCL Policy available for protestors: contentious-events-and-protest-procedures.pdf. |
KCL RA in conjunction with KCL Security Team |
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Resources available in case of triggers at event |
Quiet Room available / trained Counsellors on site/ information on available resources printed and given to delegates |
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No personal belongings at event – no flags or other similar items. |
Cloakroom available |
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